Academic Medicine Open Forum

What software do you find best manages clinical placements? We've embarked on an exploration to find a stable software solution that will improve student scheduling logistics and communication, and reporting related to our affiliates' clinicians who teach or participate in other academic activities with learners. In the past, clinicians were contacted directly by multiple parties, there was no system to track this activity reliably, and there was little or no communication. The result was dissatisfaction among clinicians, learners, and programs, and risks to security and compliance. 

Over the last four years, a team of four employees has streamlined workflows and triaged assignment requests for UNR's MD, PA, and APRN programs, plus our affiliate's employee learners and shadowing students, and recorded the activity of other learners, such as Residents. All of this is managed through 18 Excel documents, and communication is via email, phone, and cloud file sharing. While improvements have been made since 2021, this system that records placements for over 600 learners per year within 147 Renown locations lacks efficiency, stability, transparency, and accuracy. 

I will be sharing the results of our process and as we near a decision, thought I should reach out to you all and "Ask the experts!"

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Kristen Alexander
Director, Academic Affairs
University of Nevada, Reno School of Medicine
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I can't wait to hear what your organization found on software solutions.  I have the same challenges, many learners being processed through multiple systems and organizations with no clear path of communication between the learns, preceptors, program coordinators, and clinical teams.  

What software do you find best manages clinical placements? We've embarked on an exploration to find a stable software solution that will improve student scheduling logistics and communication, and reporting related to our affiliates' clinicians who teach or participate in other academic activities with learners. In the past, clinicians were contacted directly by multiple parties, there was no system to track this activity reliably, and there was little or no communication. The result was dissatisfaction among clinicians, learners, and programs, and risks to security and compliance. 

Over the last four years, a team of four employees has streamlined workflows and triaged assignment requests for UNR's MD, PA, and APRN programs, plus our affiliate's employee learners and shadowing students, and recorded the activity of other learners, such as Residents. All of this is managed through 18 Excel documents, and communication is via email, phone, and cloud file sharing. While improvements have been made since 2021, this system that records placements for over 600 learners per year within 147 Renown locations lacks efficiency, stability, transparency, and accuracy. 

I will be sharing the results of our process and as we near a decision, thought I should reach out to you all and "Ask the experts!"

------------------------------
Kristen Alexander
Director, Academic Affairs
University of Nevada, Reno School of Medicine
------------------------------

What software do you find best manages clinical placements? We've embarked on an exploration to find a stable software solution that will improve student scheduling logistics and communication, and reporting related to our affiliates' clinicians who teach or participate in other academic activities with learners. In the past, clinicians were contacted directly by multiple parties, there was no system to track this activity reliably, and there was little or no communication. The result was dissatisfaction among clinicians, learners, and programs, and risks to security and compliance. 

Over the last four years, a team of four employees has streamlined workflows and triaged assignment requests for UNR's MD, PA, and APRN programs, plus our affiliate's employee learners and shadowing students, and recorded the activity of other learners, such as Residents. All of this is managed through 18 Excel documents, and communication is via email, phone, and cloud file sharing. While improvements have been made since 2021, this system that records placements for over 600 learners per year within 147 Renown locations lacks efficiency, stability, transparency, and accuracy. 

I will be sharing the results of our process and as we near a decision, thought I should reach out to you all and "Ask the experts!"

------------------------------
Kristen Alexander
Director, Academic Affairs
University of Nevada, Reno School of Medicine
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Hi Kristen - At UCF COM, we have used OASIS for clerkship scheduling for the MD program since we first started clerkships around 2011.  We have found OASIS to be very customizable for our needs.  The support from the team at OASIS is also top-notch, and they are always quick to respond.  

What software do you find best manages clinical placements? We've embarked on an exploration to find a stable software solution that will improve student scheduling logistics and communication, and reporting related to our affiliates' clinicians who teach or participate in other academic activities with learners. In the past, clinicians were contacted directly by multiple parties, there was no system to track this activity reliably, and there was little or no communication. The result was dissatisfaction among clinicians, learners, and programs, and risks to security and compliance. 

Over the last four years, a team of four employees has streamlined workflows and triaged assignment requests for UNR's MD, PA, and APRN programs, plus our affiliate's employee learners and shadowing students, and recorded the activity of other learners, such as Residents. All of this is managed through 18 Excel documents, and communication is via email, phone, and cloud file sharing. While improvements have been made since 2021, this system that records placements for over 600 learners per year within 147 Renown locations lacks efficiency, stability, transparency, and accuracy. 

I will be sharing the results of our process and as we near a decision, thought I should reach out to you all and "Ask the experts!"

------------------------------
Kristen Alexander
Director, Academic Affairs
University of Nevada, Reno School of Medicine
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